Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular and Executive Meetings of the Board of Trustees
Monday, March 13, 2023

PRESENT:
Frank Brady, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Issac (Ike) Pulver, Renee Bennett-Kapusniak, Eric Blackman, Catherine Brenner, Jennifer Ferriss, Don Flinton, Kelly McCombs, Ric Taras, Denise Feltes

ABSENT:
Jean Fei, Nancy Luther, Trevor Oakley

Meeting Called to Order at 5:03 PM

I. Call to Order at 5:03 PM

II. Approval of Minutes – Clarification regarding harassment training for board members. Frank made a motion to approve the February Regular & Executive Meeting Minutes and the March Special Meeting Minutes (Budget Workshop). Carol seconded. All in favor. Minutes are approved.

1. February Regular Meeting and Executive
2. March Special Meeting

III. Approval of Expenditures – Terry made a motion to approve the February Pre-Paids and the March Warrants. Heather seconded. All in favor. Expenditures are approved.

1. February Pre-Paid Checks 70892-70893 totaling $388.11
2. March Warrants/Checks 70894-70968 totaling $115,690.24

IV. Approval of Financial Reports – Frank made a motion to approve the February Pre-Paids, the March Warrants, the Budget Report, and the Income Report. Terry seconded. All in favor. Financial Reports are approved.

1. February Pre-Paids and March Warrant Summary Sheet (Exhibit I)
2. Budget Report - (Exhibit II)
3. Income Report - (Exhibit III)
4. Gifts – nothing to report

V. President’s Report – Katie enjoyed attending the virtual meeting with Carrie Woerner during the NYLA Advocacy Day on February 28th. Katie will forward to the board members a draft of a possible resolution, as required by the Open Meetings Law, regarding video conferencing and quorums. The Saratoga Reads events are posted on the website and all are encouraged to attend.

VI. Public Comment – None

VII. Correspondence and Communication – Nothing to Report

VIII. Director’s Report

1. Director’s Written Report (Exhibit IV) – Ike's report presented a visual representation of library usage from 2019 through 2022. Katie appreciates the new reporting style by all of the Department Heads.
2. Department Reports (Exhibit V) – Jen reported the EcoChallenge from 2020 encouraged the creation of the composting program that is finally being implemented in the Staff Lounge. The Annual Report was submitted on time. Don gave an update on the website project. In-person reference questions have increased by 1400 since January, as reported by Renee. March events for Saratoga Reads include a Poetry Cafe, a Journalism and Media panel discussion, and the viewing of the HBO documentary, The Soul of America, by Jon Meacham. The job postings on our website need to be updated. Kelly reported that filling positions in the Operations Department continues to be difficult. Ric stated that we cannot compete with bonuses that are offered by corporations when attempting to fill vacancies. Katie appreciated that the increased pricing for electricity and gas was anticipated for next year's budget.

IX. Special / Committee Reports – None

X. Unfinished Business – None

XI. New Business – None

XII. Executive Session to Discuss a Particular Personnel Matter – Katie made a motion to move to Executive Session. Carol seconded.

XIII: Adjournment of the Regular Meeting at 5:36 PM

Respectfully submitted by:
Denise Feltes, Senior Account Clerk

Saratoga Springs Public Library

Board of Trustees Executive Session

March 13, 2023

PRESENT:

Frank Brady, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory

Call to Order: 5:40 PM

A particular personnel matter was discussed.

Meeting Adjourned at: 6:17 PM

Respectfully submitted by:

Terence Diggory, Board Secretary