Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees and Executive Session
Monday, December 9, 2024

PRESENT:
Kathleen Capelli, Frank Brady, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Tonya Faiola, Trevor Oakley, Jennifer Ferriss, Catherine Brenner, Kelly Mccombs, Ric Taras

ABSENT:
Jamie Chabot

Meeting Called to Order at 5:01 PM

Saratoga Springs Public Library Board of Trustees

Regular Meeting, 5PM December 9, 2024

H. Dutcher Community Room

Meeting Minutes

I. Call to Order – 5:01PM

II. Approval of November Regular Meeting Minutes–Action Required

Terry motioned to approve, Nancy seconded. Motion approved.

III. Approval of Expenditures– Action Required (See Exhibit I)

1. November Prepaid Checks #72927,72929-72932 totaling $2,922.94
2. December Warrants/Checks #72933-73020 Total $155,907.94
3. Supplemental Warrant/Check # 73021 totaling $340.00

Frank motioned to approve. Carol seconded. Motion approved.

IV. Approval of Financial Reports – Action Required

1. November Prepaids and December Warrant Summary Sheets(Exhibit I)
2. Budget Report - (Exhibit II)
3. Income Report - (Exhibit III)

Carol motioned to approve. Terry seconded. Motion approved.

V. President’s Report – Katie discussed she is continuing the conversation and negotiation of the land sale to Wild Horse.

VI. Public Comment – N/A

VII. Correspondence and Communication – N/A

VIII. Director’s Report

1. Director’s Written Report (Exhibit IV) – In addition to his written report, Ike discussed that circulation staff registered the 5,000th parking permit for the library lot.
2. Department Reports (Exhibit V) –

Jen (Assistant Director) – In addition to her written report, Jen discussed there will be a survey sent out to our community in January to gather feedback on the programs and services we offer at the library.

Catherine (Youth Services) – In addition to her written report, Catherine discussed Teen lock in will be taking place Friday the 13th.

Ric (Operations) – In addition to his written report, Ric discussed that we have completed and been certified by New York State for our Legionella Water Management Plan 2024 – 2025.

IX. Special / Committee Reports

1. Strategic Planning Committee (Exhibit VI – Survey) – Katie discussed to launch in January 2025.
2. Branch Expansion Exploration Committee – Katie started conversations on the financial aspects of potential branch expansions, including staffing needs and operating expenses. The committee also discussed the possibility of different hours for a new branch compared to the current one.

X. Unfinished Business

A. Land Appraisal (Exhibit VII) – To be discussed in Executive session.

XI. New Business

1. Requests to Appoint
   1. LaToya Massie, Cleaner, Operations (P/T), effective December 4, 2024.
   2. Jessica Rogers,
      1. Cleaner, Operations (P/T), effective December 6, 2024;
      2. Building Maintenance Worker - Housekeeping, Operations (F/T), effective January 2, 2025
   3. Melissa Pondillo, Cleaner, Operations (P/T), effective December 11, 2024

Katie motioned to appoint. Terry seconded. Motion approved.

XII. Adjourned at 5:39 PM to Executive Session to Discuss a Legal Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII. Executive Session

1. Present: Kathleen Capelli, Frank Brady, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver
2. Call to order 5:45 PM
3. A particular legal matter was discussed.
4. Executive Session Adjourned 5:58 PM

XIV. Regular meeting reconvened.

Carol moved:

To authorize Katie to work with attorney Stephanie Ferradino, representing the Library, to offer sale of Library property to the owners of Wild Horse restaurant (buyer) on terms previously presented to buyer and the following additional terms:

1. Sale price of $29,000, consistent with appraisal;

2. Full payment to be submitted by January 31, 2025, or a deposit to be submitted by that date representing 10% of sale price;

3. Proposed renovations (fill in stairway and fence extension) to be completed by buyer by June 1, 2025.

Terry seconded.All in favor. Motion approved.

XIV. Regular meeting adjourned 6:00 PM

Meeting Adjourned at 6:00 pm

Respectfully submitted by:
Tonya Faiola, Senior Account Clerk